If you’re planning to rent a vehicle but want to be certain of the requirements, you’re in the right place. Knowing what documents you need to hire a car is essential for a hassle-free experience. Understanding the necessary car hire documents can save you time and frustration.
In this article we’ll share exactly what documents you need to hire a car, including your drivers licence, proof of address and DVLA code.
Drivers Licence
The most essential car hire document you must provide when hiring a vehicle is your driver’s licence.
Your driver’s licence verifies your legal eligibility to drive. Car rental companies are required by law to ensure that renters hold a valid licence appropriate for the type of vehicle they’re hiring. This protects both the rental company and other road users.
A driver’s licence acts as proof of identity. Alongside other car hire documents, it confirms that the person renting the vehicle is the same individual who will be driving it. You must have held your licence for a minimum of 2 years and in most cases be aged 25-69.
Valid Photo Identification
Providing a valid photo ID is a crucial item in what you need to hire a car. A photo ID such as a passport or national ID card, serves as proof of identity. It confirms that the person renting the car matches the individual listed on the rental agreement. This helps to prevent fraud and misuse of rental services.
Although in many cases your drivers licence can act as photo ID, some rental companies will request a passport as well. This dual verification process provides peace of mind for both the renter and the car hire company, ensuring a smooth and secure rental experience.
Proof of Address
Providing proof of address is a common requirement when hiring a car. Rental companies request this to verify your identity, confirm your residency and reduce the risk of fraud. It also helps ensure that all communication such as billing or updates, reaches you promptly.
The usual documents that are used to provide proof of address include utility bills, bank statements and mortgage statements. Documents are required to be recent (no longer than 3 months).
DVLA Code
A DVLA code is a unique, temporary code issued by the Driver and Vehicle Licensing Agency (DVLA) in the UK. In simple terms it’s the online equivalent of your drivers licence.
Once the code has been requested and obtained by the rental company, it will give them access to your DVLA database. From here, they will check your driving record for things such as points and disqualifications.
This gives the rental company transparency and verifies you’re eligible to drive the vehicle you would like to to hire.
Credit/Debit Card
When hiring a vehicle, providing a credit or debit card is a standard requirement and an essential part of what you need to hire a car. This process ensures financial security for both you and the rental company
Reasons why you Need a Card
Payment of Fees: Your card is used to pay for the rental costs and upfront costs. This includes any additional services or insurance you may choose.
Security Deposit: Most car hire companies require a refundable deposit to cover potential damages, late returns or unpaid fees. This amount is temporarily held on your card and released once the vehicle is returned in good condition.
The name on the card should match the name on all your other documents. Ensure you have sufficient funds to cover the rental and deposit costs, this will prevent any problems later on.
Factors That may Affect Your Eligibility
There is certain criteria you must meet to be able to hire a car:
Aged between 25 – 69
Drivers aged between 65 – 69 require insurance clearance
Drivers aged between 23-24 subject to young driver surcharge
No more than 6 penalty points under 5 years and no bans under 5 years
No more than 1 accident in the last 3 years
All licence holders falling outside this category will be referred to insurers after booking.
Choose Fairview for Reliable Vehicle Hire
Here at Fairview Vehicle Hire, we stand out as a trusted choice for drivers seeking quality, convenience and peace of mind. Whether you need a car for a weekend getaway, a van for a big move or a reliable vehicle for business purposes, we have a diverse fleet to suit every requirement.
Choose us for your next journey and experience the difference quality service makes.
Contact us today for any enquiries.
